Personnel Policies and Procedures
Introduction
The following policies and procedures do not constitute a contract between Tooele County and its employees and should not be construed as such. These policies and procedures, any working conditions, any compensation plan, wages and benefits, may be changed or amended at any time by the county commission without having to consult employees and without employee agreement. Employment by Tooele County is subject to and shall be governed by these policies and procedures and by all subsequent amendments hereto. The county commission may authorize exceptions to these policies when determined to be in the best interests of the county.
Table of Contents
Section 1 Human
Resource Management
System Goals
Merit Principles
Section 2 Equal
Employment Opportunity and Nondiscrimination
Civil Rights Act, Title VII
Civil Rights Act, Titles VI and VIII
Equal Pay
Americans with Disabilities Act
Fair Treatment
Section 3 Policies
and Procedures Administration
Applicability
The County Commission
Department Heads
Director of Personnel Management
Section 4 Classification
of Positions
Classification System
Purpose
Classes
Class Specifications
Administration of the Classification Plan
Determination of Classification
Reclassification
Section 5 Fair
Labor Standards Act Applicability
Definitions
Position Classification Under FLSA
Section 6 Employee Status
Definition
Full-time Employees
Part-time Employees
Appointed Employees
Elected Officials
Chief Deputies
Temporary and Seasonal Employees
On-Call Employees
Independent Contractors
Volunteers
Court-Appointed Wards
Probationary Employees
Students
Career Status
Career Service Exempt Employees
Section 7 Hiring
Regular Hiring Procedure
Residency
Veterans
Transfers
Rehiring
Work Authorization
Emergency Hiring
Section 8 Employment of Relatives
Policy
Definitions
Hiring of Relatives Prohibited - Exceptions
Supervision of Relatives Prohibited - Exceptions
Disclosure
Accepting Positions Supervised by Relatives - Exceptions
Section 9 Career Planning and Performance Management
Performance Evaluations
Probationary Period
Evaluating Probationary Employees
Promotion
Reduction-in-Force
Training
Termination
Section 10 Work Hours
Work Periods
Work Schedules
Office Hours
Rest Periods
Lunch Periods
Notification of Absence
DeMinimus Working Time
Time Increments
Section 11 Compensation
Compensation Plan
Overtime
Compensatory Time
Holiday Pay
Call-Out Pay
Reappointment Rate
Pay Advancement Within Pay Grades
Eligibility Date Adjustments
Effective Date
Denial of a Pay Increase
Factors Not Affecting Pay Increase
Promotion
Demotion
Total Pay
Pay Day
Longevity Pay
Years of Service
Section 12 Expenses and Reimbursements
Travel Expenses
Departmental Travel Budget
Reimbursable Expenses
Non-Specified Expenses
Receipts
Credit Card
Expense Reports
Advancements
Cellular Telephones
Section 13 Employee Benefits
Insurance
Section 125 Cafeteria Plan
Social Security
Retirement
Gifts and Awards
401(K) and 457 Plans
Changes in Supplemental Programs
Section 14 Occupational Safety and Health and Employee Accidents and Injuries
Occupational Safety and Health Acts
Hazard-Free Workplace
Safety Officer/Supervisor Responsibility
Safety Rules and Regulations
Clean Work Areas
Employee Accidents and Injuries
Workers' Compensation Accident Review Board
Return to Work - Transitional Duty Program
Section 15 Leave
Annual Leave
Sick Leave
Holidays
Emergency Leave
Court Leave
Maternity Leave
Military Leave
Administrative Leave
Leave of Absence
Family and Medical Leave
Long Term Disability Leave
Section 16 Vehicle Use Policy
Purpose
County Vehicle Assignment
Exceptions
Section 17 Ethics
General Policy
Receipt of Gifts
Outside Employment
Privileged Information
Political Activities of Employees
Loss of Property or Funds
Section 18 Alcohol and Drug Use Screening, Testing and Treatment
Policy Statement
Definitions
Use of Alcohol or Drugs
Exemption
Pre-employment Testing
Reasonable Suspicion Testing
Post-Accident Testing
Requirements for CDL Licenses and Public Safety Personnel
Department Policies
Testing Procedures
Record Keeping
Discipline and Rehabilitation
Self-Referral
Federal Act Compliance
Policy Distribution
Section 18A Alcohol and Drug Use Screening, Testing, and Treatment for Commercial Driver License Holders
General
Applicability
Policy
Definitions
Alcohol Testing
Drug Testing
Disciplinary Action
Alcohol Testing Overview
Record Retention
Responsibility
Section 19 Smoking Regulations
Purpose
Definitions
Policy
Enforcement
Section 20 Sexual Harassment
Purpose
Policy
Definitions
Procedure
Section 21 Use of County Property
Equipment, Computers, and Electronics
Telephones
Section 22 Parking
Purpose
Front South Lot
Loading Zones
Front North Lot
Section 24 Discipline
Purpose
Due Process
Steps for Constructive Discipline
Minor Behavior Problems
Serious Behavior Problems
Immediate Suspension
Written Notice of Discharge
Section 25 Grievances and Appeals
Time Limits
Employee Rights
Grounds for Grievances
Consolidation of Grievances
Grievance Steps
Management's Failure to Act
Obstruction of Grievance Procedure
Section 26 Separability Clause
Section 27 Deputy Sheriffs, Corrections Officers, Court Security, and Dispatch Officers
Hiring Examinations
Eligible Register
Positions Requiring Special Qualification
Promotions
Disciplinary Probation
Reports From Sheriff
Deputy Sheriff Residency
Section 28 Computers, Internet and Electronic Communications
General
Privacy Clause
Internet Issues
Guidelines
Roles and Responsibilities
Protecting Proprietary Information
Security
Modem Security
Internet Acceptable Use Guidelines
Participation in Discussion Groups
Classes of Mail Allowed
Qualifications for Access Authority
Web Server Guidelines
Use of Electronic Mail
Section 29 Workplace Violence
General
Prohibited Conduct
Reporting Procedures
Section 31 Claims and Lawsuits
Section 32 Emergency Response Program for Reports of Damaged or Missing Signs
Section 33 Protection Policy for Children and Vulnerable Adults
General Purpose
Definitions
Policy Statement
Background Checks
Code of Conduct
Training
Reporting, Investigation, and Disclosure
Confidentiality and Records Retention
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