1-9-1. Property management and inventory policy.

(1) Each Department Head or Elected Official shall be responsible for all supplies, materials, equipment or other personal property possessed by or used in their County department.

(2) All non-consumable supplies, equipment, material or other personal property having an initial value of $200.00 or over, shall be specified on a department inventory roster, which roster shall be maintained and kept current by the department and County Auditor.

(3) Other items having a value of less than $200 shall also be accounted for and placed on a department roster when so required by the Auditor. An item may be removed from said roster if it has been declared surplus and disposed of, has been transferred to another department, or if authorized by the County Auditor or the County Commission when so requested by the Auditor or Department Head. The County Auditor shall identify each item on the roster with sufficient specificity that the item can be identified by a person not familiar with the County inventory system. During the first month of each County fiscal year, the Auditor shall prepare complete roster listings of each department's inventory items. The Auditor shall verify that the items are physically present or accounted for by the Department and shall obtain the signature of the responsible Department Head or Officer on the roster who shall verify that the contents of the listing are accurate and complete. A copy of said updated roster shall be supplied to each Department Head upon completion of the above-stated inventory process. The same process shall be complied with when a new Department Head or Elected Officer becomes responsible for any County department.

(4) The County Clerk shall be responsible, under the direction of the County Commissioners, to hold, manage, lease and insure all County real property and improvements. (Ord. 95-19, 9/12/95; Ord. 92-5, 9/1/92)